A Guide for New LLCs and Sole Proprietors in Milwaukee

When you first start your small business in Milwaukee you are officially a Sole Proprietor.  This happens without you needing to do anything!

You can then continue your business as a Sole Proprietor or you can choose a legal structure like and LLC or S-Corp.

Whether you choose to remain a Sole Proprietor or form a legal business entity, you will still need accurate bookkeeping and records of your transactions so that you can file your taxes.

We can help you get your businses off to a great start and even help you catch up with your bookkeeping if you haven’t started doing your books yet!

LLC and Sole Proprietor Bookkeeping Milwaukee

Starting a new business as a Limited Liability Company (LLC) or a Sole Proprietorship is an exciting venture, but it comes with responsibilities, and one of the key aspects is bookkeeping. In this guide, we’ll explore the fundamentals of bookkeeping tailored for new LLCs and Sole Proprietors, helping you navigate the financial landscape with confidence.

Understanding the Basics of Bookkeeping for New Businesses

What is Bookkeeping?

Bookkeeping is the systematic recording, organizing, and tracking of a business’s financial transactions. It provides a clear picture of the company’s financial health, helping owners make informed decisions.

Setting Up Your Financial Foundation

Separate Business and Personal Finances

For both LLCs and Sole Proprietors, it’s crucial to maintain a clear distinction between personal and business finances. Open separate bank accounts and credit cards for your business transactions to simplify bookkeeping and ensure accurate financial reporting.

Choose a Bookkeeping Method

Decide on a bookkeeping method that suits your business—whether it’s the single-entry method for simplicity or the double-entry method for comprehensive tracking. Many businesses opt for accounting software to streamline this process.

LLC-Specific Considerations

Operating Agreement

If you’re forming an LLC, having a well-drafted operating agreement is essential. This legal document outlines ownership structure, member responsibilities, and financial arrangements. It serves as a reference for bookkeeping practices within the LLC.

Capital Contributions and Distributions

LLC members may contribute capital or receive distributions. Tracking these transactions accurately is vital for maintaining equity and understanding the financial position of the business.

Tax Implications for LLCs

Understand the tax implications of your LLC structure. While LLCs offer flexibility in taxation, proper bookkeeping ensures compliance with tax regulations and helps in preparing accurate financial statements for tax filing.

Sole Proprietor-Specific Considerations

Owner’s Equity and Drawings

As a Sole Proprietor, you are the sole owner of the business. Keep track of owner’s equity (the value of your ownership) and any drawings you take from the business for personal use.

Tax Obligations for Sole Proprietors

Sole Proprietors report business income on their personal tax returns. Effective bookkeeping helps in calculating taxable income accurately and ensures adherence to tax obligations.

Daily Bookkeeping Practices

Record All Transactions

Document every financial transaction promptly. This includes sales, expenses, loans, and any other monetary activities. Consistent recording forms the foundation for accurate financial reporting.

Categorize Transactions

Categorize transactions to create a clear financial picture. Common categories include income, cost of goods sold, operating expenses, and non-operating income or expenses. This categorization aids in budgeting and financial analysis.

Monthly and Annual Bookkeeping Tasks

Bank Reconciliation

Reconcile your business bank accounts monthly to identify any discrepancies between your records and the bank statement. This practice ensures accuracy and helps catch errors early.

Generate Financial Statements

Regularly generate financial statements such as income statements, balance sheets, and cash flow statements. These reports offer insights into your business’s financial performance and aid in strategic planning.

Utilizing Bookkeeping Software

Consider using bookkeeping software like Quickbooks Online to streamline your financial management.

Some popular options include QuickBooks, Xero, and FreshBooks. These tools automate many bookkeeping tasks, reducing manual efforts and minimizing errors.


In the journey of entrepreneurship, effective bookkeeping is a cornerstone for success. For new LLCs and Sole Proprietors, establishing sound bookkeeping practices from the start is crucial. By understanding the basics, implementing daily practices, and utilizing technology, you can confidently manage your business’s finances and set the stage for growth.

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FAQs (Frequently Asked Questions)

Do I need to hire a professional bookkeeper for my new LLC or Sole Proprietorship?

While it’s not mandatory, hiring a professional bookkeeper can save time and ensure accurate financial records.

Is there a specific accounting software you recommend for new businesses?

QuickBooks, Xero, and FreshBooks are popular choices for their user-friendly interfaces and comprehensive features.

How often should I review my financial statements as a new business owner?

Monthly reviews are recommended to track financial performance and make informed business decisions.

What tax deductions are available for new LLCs and Sole Proprietors?

Deductions vary, but common ones include business expenses, home office deductions, and self-employment tax deductions.

Can I manage bookkeeping without any prior accounting knowledge?

Yes, many entrepreneurs manage their own bookkeeping with the help of user-friendly accounting software. However, seeking professional advice is always beneficial.

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